The official title of this organization is “The Chinese TeX Society,” and is abbreviated as CTeX.

CTeX is organized and shall be operated exclusively for scientific and educational purposes, including without limitation, but only to the extent consistent with such purposes, to conduct, encourage, and support scientific and educational research in systems for typesetting and font design; to promote and popularize the use of such systems; to establish channels to facilitate the exchange of macro packages, documentations, etc., through publications and otherwise; to coordinate between technical authors and publishers in using TeX\ as the publishing platform; and to develop, implement, and sponsor educational programs, seminars, and conferences in connection with the foregoing.

CTeX shall have the power, directly or indirectly, either alone or in conjunction or cooperation with others, to do any and all lawful acts and things and to engage in any and all lawful activities which may be necessary, or convenient to effect any or all of the purposes for which CTeX is organized, and to aid or assist other organizations whose activities are such as to further accomplish, foster, or attain any of such purposes. The power of CTeX shall include, but not be limited to, the acceptance of contributions in cash, in kind or otherwise from both the public and private sectors.

The assets of CTeX are irrevocably dedicated to the aforementioned purposes, and no part of the net earnings of CTeX shall inure to the benefit of or be distributed to its directors, affiliated members, or other private purposes, except that CTeX shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments in furtherance of the purposes set forth in article 1, section 1.2 of these bylaws. No substantial part of the activities of CTeX shall consist of carrying on propaganda or otherwise attempting to influence legislation. CTeX shall not participate or intervene in, or publish, or distribute any statements in connection with, any political campaign on behalf of any candidate for public office.

The members of CTeX will be such persons, natural or legal, who will meet such qualifications and requirements as from time to time may be established by the Board of Directors.

Anyone who accepts the terms of agreement of the CTeX forum (http://bbs.ctex.org) and registers as a member shall automatically be accepted as a CTeX General Member. Qualified general members can apply to become Affiliated Members of one ore more Technical Committees and participate in CTeX’s various projects.

The Board of Directors will be the sole judge of the qualifications of the members and its determination as to whether a person is or is not a member will be final. The Board of Directors may, in its discretion, create different classifications of members and prescribe different rights, privileges, qualifications, or requirements for each class.

Figure 3.1 shows the general structure of CTeX, which has three major components: 1) The Executive Committee, 2) The Technical Committees, and 3) The General Management Committees.

The affairs of CTeX will be managed by the Board of Directors.

The number of directors will be not more than fifteen (15). Under very special circumstances, particularly deserving individuals may be designated as permanent Honorary Members of the Board, without vote, and without being included in the number of directors specified in this section.

The Board of Directors is composed of the President, the Vice Presidents, the Directors of all Committees, and Honorary Members.

Honorary Membership is awarded to members who make substantial contribution to CTeX and are particularly deserving. No nomination is required, and the membership, once awarded by the Board of Directors, is permanent. Current permanent Honorary Members of CTeX are the father of CCT, Linbo Zhang (张林波), the creator of Tianyuan typesetting system, Zhijie Chen (陈志杰), and the inventor of the TeXfriend Suite, Wenchang Sun (孙文昌).

Each member on the Board of Directors (except Honorary Members) shall hold office for a term of three (3) years.

At the end of a term, the nomination and appointment procedure shall occur. Any general member could be nominated by submitting an application, consisting of a nomination petition and a personal résumé. The appointment procedure starts with the positions of Vice Presidents. An election will be held within the current Board of Directors (including the current Vice Presidents), and the two candidates who win the most votes shall be appointed as Vice Presidents.

The new Executive Committee established in the aforementioned way shall be responsible for reading applications for other positions. Careful comparison will be made between the applicants and the current directors, and the most qualified ones will be appointed.

Directors may be re-appointed for successive terms.

The Board of Directors may hold meetings either within or outside the People’s Republic of China. The Board shall meet at least once every two months to discuss issues related to the interest of CTeX.

Regular meetings of the Board of Directors may be held without notice at such time and at such place as will from time to time be determined by the Board of Directors. Special meetings of the Board of Directors may be called by the President on two days’ notice to each director, either personally or by mail or by telephone.

All directors should attend the meeting. A director should inform the President as least 24 hours in advance if he or she is unable to attend.

A director who by action or inaction shall be deemed to be no longer working in the interests of CTeX may be suspended. In particular, a director could be inactive for a maximum of three months. If a director does nothing or virtually nothing for three months, the Board shall contact the director about whether or not to keep his or her position on the Board. If the director decides to remain on the Board, he or she should immediately start meeting his or her job requirement. Otherwise, he or she will be suspended. Any suspended director shall have the right of appeal, which must be exercised within twenty (20) days of delivery of notification of suspension. If no appeal is received within this period, the suspended director will be removed from the Board. In the event of an appeal being lodged within the stipulated period, the Board shall review new evidence advanced in support of this appeal and decide whether or not to reinstate the director to office.

Accordingly, if a director foresees that he or she will be unable to contribute to CTeX continuously for over three months, he or she should report to the Board and will be offered a leave of absence. When such and other vacancies arise, the President or other designated director shall fill the vacancy to ensure the proper functioning of CTeX. In the case where vacancies arise from a director on leave, when the original director is ready to come back, he or she can be reinstated to office.

The Executive Committee consists of the President and the Vice Presidents.

The President is responsible for the general administration and oversees the day-to-day running of CTeX.

CTeX has two Vice Presidents who undertake administrative duties as designated by the President. The Vice Presidents also act as the coordinators between different committees to ensure the proper functioning of CTeX as an entity.

All checks, drafts, orders, notes and other obligations of CTeX for the payment of money, deeds, mortgages, leases, contracts, bonds, and other corporate instruments may be signed by either the President or the Vice Presidents or by such other person or persons as may from time to time be designated by the Board of Directors.

The Technical Committees are composed of the Research and Development (R&D) Committee, the Typography Committee, and the Documentation Committee.

Every Technical Committee has two directors, as appointed by the Board of Directors.

A general member who is particular interested in a field can apply to be affiliated to the corresponding Technical Committee. The Board or the directors of the TC will review the application and make the decision based on whether the member’s skill and passion can serve the interest of CTeX. All selected members will be named as CTeX Fellows.

The R&D TC focuses on on all affairs related to research and development: 1) it is actively involved in projects that enhance the Chinese typesetting capability of TeX; 2) it designs class files, packages, and templates for publishers to help with the transitioning to the TeX platform; and 3) it encourages, sponsors, and assists in general members’ research projects.

The Typography TC conducts research on how to fully utilize the typesetting capability of TeX and improve the typographic quality of documents produced by TeX. It also cooperates with the R&D TC to work on the design of class files for publishers.

The Documentation TC evaluates the value of foreign publications for consideration of import and translation. It organizes the translation and writing of documentation, tutorials, and books on typesetting with TeX. It also supports members’ writing and translation of tutorial and books in either TeX or typography.

The Financial Committee manages donation and other source of money. It is responsible for the disbursement of fellowship and scholarship. It shall also prepare bimonthly budget report for CTeX.

The Member Management Committee processes the registration of members. It is also responsible for the general management of the online forum, including the appointment and removal of forum moderators.

The Public Relations Committee establishes and maintains connection with international organization, such as TUG, establishes connection with major publishers about publishing with the TeX platform, and is responsible for organizing seminars and other educational programs in other institutions.

A general member could submit his or her own project to be reviewed by the corresponding Technical Committee. The Technical Committee then submit qualified projects to the Board of Directors, which will review and decide whether or not to provide financial award in support of the project. The amount of the award may from time to time be determined by the Board of Directors.

Every year, one Linbo Scholar, who demonstrates technical excellence in doing research and development in the field of TeX, will be chosen. The detailed requirement and amount of award may from time to time be determined by the Board of Directors.

Every year, one Lingyun Scholar, who demonstrates excellence in the organization of programs or management of affairs in TeX, will be chosen. The detailed requirement and amount of award may from time to time be determined by the Board of Directors.

The fiscal year of CTeX will be determined by the Board of Directors and in the absence of such determination will be the calendar year.

The power to alter, amend, or repeal the bylaws, or to adopt new bylaws will be vested in the Board of Directors by affirmative vote of the directors .